In response with the challenge and opportunities that is offered by the information technology, Malaysia has started a strategy that is high vision and planning to enter the electronic era through the Multimedia Super Corridor (MSC). There are seven applications under the MSC and one of it is The Electronic Government.

Under the government application, National Minimum Data Set (NMDS), the fifth version is updated. This is an updated information online management for MDS.

1.1 Scope

The scopes for this system are:

l Updated HRST and existing Data Project.

l New data registration for HRST and Project.

l To provide acces level to the user of the system acording to the category 1 – 5).

l Registration for Coordinator, project and data management.

1.2 Access Level

1.2.1 System Administrator

System Administrator is the super user who has the highest level access to

the system.

1.2.2 Researcher

Individual researchers are allowed to update or add in new information. Individual Personnel/Researcher will be provided with the HRST ID by MASTIC. New Individual Personnel/ Researcher are to contact their respective Coordinator to get the initial registration.

1.2.3 Coordinator

The Coordinator is appointed by their respective organization to organize updating and collecting of NMDS data. They are allowed to update or add new HRST and project within their respective organizations. They are also responsible to ensure that their new researcher is registered with the database and delete the personnel that is no longer with the Institutions.

1.2.4 Clerk

The clerk will help the MASTIC officers to key in data and updating the CV.

1.2.5 Higher Level Management

The higher level management such as the Department Director can only view the report.

1.3 General Information

1.3.1 Main Page

At the main page, the Login screen would allow system user to access menu, storing data display, print and analyze information in NMDS system.

Illustration 1: First Screen of NMDS

1.3.2 URL address

The main page of NMDS at http://nmds.mastic.gov.my/ have three main menu that is HOME, COORDINATOR and USER MANUAL and three sub menus that is Login, Lost Password and Check Record.

1.3.3 Home

At the main page, HOME, there are Objective and the scope of the NDMS system. Refer Illustration 2.

Illustration 2: Objective and System Scope

1.3.4 Coordinator List

Menu for Coordinator List is information of coordinators; it is include organizations name, name of coordinators, email and contact numbers.

Illustration 3: Coordinator List

1.3.5 Manual

At the User Manual menu, there are manual as references and guides lines for user to use the NMDS system. Refer illustration 4.

Illustration 4: User Manual

2.0 Login

Illustration 5 shows the column for user to login into the system.

Illustration 5: Login Column

No	Item	Description
1	Username	Type in the username. (Contoh : ahmad)
2	Password	Type in the password. (Contoh : ahmad101)
3		Click the Login button after the username and password is filled. .
4		Click ‘Close’ to close the Login column.
5		If the username or password is invalid, the system will notify whether the username or password is invalid. Click the hyperlink ‘Please try again’ and try to login again into the system.

Table 1: Login Column

2.1 No CV In the System But Does Have login

Illustration 6: Choice for user who don’t have CV in the system

No	Item	Description
1	You don’t have CV in this system.	If the user had once login but still don’t have CV in the system,system will provide to choices: 1) Create New CV 2) Find and Match your CV
2	Create New CV	Click hyperlink ‘Create New CV’ create a new CV.
3	Find and Match your CV	Click hyperlink ‘Find and Match your CV’ to find user’s CV in the system and match it.
4		Click ‘Close’ to close the Login column.

Table 2: Choice for user who don’t have CV in the system

2.2 Find and Match Your CV

When the user wantsti find CV in the system NMDS, Click Find and Match your CV and webpage like illustration 7 will be displayed.

Illustration 7: Find and match your CV

No	Item	Description
1	New IC/Old IC/Passprt No.	Key in the new or old identification number or passport number.
2		Click ‘Find’ to find and match the CV in the system.

Table 3: Find and match your CV

2.3 List of user’s CV that matched

Illustration 8: List of Users that matched

No	Item	Description
1	Displaying 1-10 of 20196	System will display record 1 until 10 from 20196 records.
2		Click the drop down menu and select the number to go to the selected page.Click the‘Go’ button.
3		The total of the displayed pages. Click any number to go to the selected page.
4		Click ‘Next’ to go to the next page or click ‘Last’ to go to the last page.
5	#	Number.
6	Title	Respective name. (Example : Mr, Mrs, Prof Madya, Dr)
7	Name	User’s name.
8	Organisations	User’s organization.
9	City	Organisasi address.
10	Department	User’s department.
11	Post	User’s post.
12	Click Match if you sure that the record is your CV	Click hyperlink ‘Match’ if the record is matched with the user’s CV.
13		Click ‘Home’ to go to to the Home page or ‘Back’ to back to the previous web page.

Table 4: List of user’s CV that matched

After the user were confirmed with the record. Click hyperlink ‘Match’ and the system will display the message like Illustration 9.

Illustration 9: CV match by your login

No	Item	Description
1	Your CV has been match by your login. But this will be approved by MASTIC soon.	The system tells that the user’s CV has been match by the user’s login. But this will be approved by MASTIC administrator soon.
2	Home	Click hyperlink ‘Home’ to go back to the main page.

Table 5: CV match by your login

2.4 Lost Password

Illustration 10 shows the column for user to get the lost password.

Illustration 10: Lost Password Column

No	Item	Description
1		Click the ‘Lost Password’ column if the user forgets the password.
2	E-mail	Key in the user’s email to retrieve the user’s password again. (Example : ahmad@mastic.gov.my)
3		Click the ‘OK’ button after Key in the user’s email.
4		Click ‘Close’ to close the ‘Lost Password’ column.

Table 6: Lost Password Column

2.4.1 Lost Password is Found

Illustration 11 shows the lost password is found.

Illustration 11: Lost Password Found

No	Item	Description
1	Lost password found	System will display the message that the lost password is found in the database but the server had some problem so it cannot send the password to the email for the time being.
2		Click ‘Close’ to close the column.
3		Click perkataan ‘Close’ to close the ‘Lost Password’ column.

Table 7: Lost password found

2.4.2 Lost Password is Not Found

Illustration 12 shows that lost pasword is not found.

Illustration 12: Lost Password is not found

No	Item	Description
1	Your e-mail address ‘ahmad@mastic.gov.my’ not found in our database.	System will display a message that the email entered is not found in the database.
2	try again	Click hyperlink ‘Try again’ to try again.
3		Click perkataan ‘Close’ to close the ‘Lost Password’ column.

Table 8: Lost Password is Not Found

2.5 Check Record

Illustration 13 shows the column to check login record or record CV that existed in the NMDS database.

Illustration 13: Check Record

No	Item	Description
1		Click the ‘Check Record’ column to check record. Fill in any field to check the user’s data. (If the user’s data is available)
2		Click ‘Login Check’ jika anda ingin to check data login anda wujud or tidak di dalam database system.
3		Click ‘CV Check’ jika anda ingin to check data CV anda wujud or tidak di dalam database system.
4	Name	Key in Name anda.(Example : ahmad)
5	E-mail	Key in emel anda. (Example : ahmad@mastic.gov.my)
6		After key in the name and email, click the ‘Check’ button to check data in the database system.
7		Click ‘Close’ to close the ‘Check Record’ column.

Table 9: Check Record

2.5.1 Login Check Is Found

Illustration 14 shows the Login Check is found.

Illustration 14 : Login Check is Found

No	Item	Description
1		System will inform that the user’s is found in the database system.
2	Display List	Click the hyperlink ‘Display Link’ to display list of login found.
3	Back	Click hyperlink ‘Back’ to getback tp the ‘Check Record’ column.
4		Click ‘Close’ to close the ‘Check Record’ column.

Table 10: Login Check is Found

3.0 Create New CV

When the user click hyperlink ‘Create New CV’, system will display the HR Profile to be fill.

Illustration 15: HR Profile

3.1 HR Profile

3.1.1 Profile

No	Item	Description
1	Full Name	Key in the user’s full name.(Example :Ali Bin Ahmad)
2	Title and Entitlement	Key in the user’s respective name. (Example : Mr, Mrs, Prof, Datuk dll )
3	New IC/Passport No.	Key in new IC number or new or old passport number. (Example 81111-01-0011)
4	Race	Select race from the drop down menu. (Example : Melayu)
5	Gender	Tick the user’s gender whether female or male.
6	Date of Birth	Choose the user’s birth date using the icon calendar. (Example : 10-11-1975)
7	Nationality	Key in the user’s nationality.(Example : Malaysian)
8	Job Title	Key in the user’s job title. (Example: Lecturer)
9	Description of Duties	Key in the user’s description of duties.(Example : Teaching)
10	Organisation Acronym	Select the organisation acronym from the drop down menu.
11	Department	Key in the user’s department. (Example: Faculty of Information Technology)
12	Upload Photo	Upload the user’s photo in JPG format. Click ‘Browse’ to browse picture from the pc.
13	Upload CV’s Attachment	Upload the user’s CV’s attachment. Click ‘Browse’ to browse picture from the pc.

Table 11: HR Profile

3.1.1.1 Office Contact Information

No	Item	Description
1	Telephone Number	Key in the user’s phone number. (Example: 03-38383838)
2	Fax Number	Key in the user’s fax number.
3	Email Address	Key in the user’s email address. (Example: ahmad@mastic.gov.my)

Table 12: Office Contact Information

3.1.1.2 Language

No	Item	Description
1	Language	Select the user’s language from the drop down menu.
2		Tick the user reading level skill. (To the right for better level)
3		Tick the user writing level skill. (To the right for better level)
4		Tick the user speaking level skill. (To the right for better level)
5		Click ‘Save Row’ button to save the information about the user’s language skill. The user can add more language competency by click the ‘Save Button’.
6		Click ‘[X] Delete this profile’ button to delete the saved profile.
7		Click ‘Save and Next’ button to save the save data and go to the next page.
10		This pop up windows will appear if the user did not key in the full name and just click the ‘Save and Next’ button. Click ‘OK’ button.
11		This pop up windows will appear if the user did not selectthe organisation acronym and just click the ‘Save and Next’ button. Click the ‘OK’ button.

Table 13: Language

3.1.2 HR Specialisation

Illustration 16: HR Specialisation

No	Item	Description
1	Please tick if he/she is an expert	Tick the box if the user is an expert.
2	Scientific Experience	Key in the user’s years of scientific experience.
3	Teaching experience	Key in the user’s years of teaching experience.

Table 14: HR Profile (Specialisation)

3.1.2.1 Fields Of Research (FOR) and Areas Of Scientific Experience/ Expertise

No	Item	Description
1	#Code	Key in the FOR code number for Fields Of Research and Areas Of Scientific Experience/ Expertise.
2	Description	Key in the description for Fields Of Research (FOR) selected.
3		Click the button to view and select the existed FOR code.
4		Click ‘Add FOR Code’ button to add new FOR code.
5		Click ‘Save and Next’ button to save data and go to the next page.

Table 15: FOR and Scientific Experience

3.1.3 HR Attachment

Illustration 17: HR Attachment

No	Item	Description
1	Upload New CV’s attachment	Upload the new CV’s attachment.
2		Click ‘Browse’ to upload the file attachment. Types of file attachment are TXT, RTF, PDF, DOC. The maximum file is 1MB.
3		Click ‘Save and Next’ button to save data and go to the next page.

Table 16: HR Attachment

3.2 Education and Experience

Illustration 18: Education and Experience (Education)

3.2.1 Education

No	Item	Description
1	Year	Select year of user’s graduation from the drop down menu.
2	Qualification Level	Select user qualification level. (Example: Doctor of Philosophy, Master, etcl)
3	Qualification Title	Key in user’s qualification title. (Example: Master of Information System (HONS) )
4	Major	Key in user’s qualification majoring.(Example : Urban Design)
5	Institute	Key in user’s institute/university. (Example: Kent State University)
6	City	Key in institute’s city address.(Example: Kent )
7	State	Key in institute’s state. (Example: Ohio)
8	Country	Key in institute’s country. (Example: United States of America)
9		Click ‘Save New Record’ button to save new record.
10		Click ‘Save and Next’ button to save data and go to the next page.
11		Click ‘[X] Delete Row’ button to delete the information.

Table 17: Education and Experience (Education)

3.2.1.1 Pop Up Windows at Education

No	Item	Description
1		This pop up windows will appear when the user did not select ‘Year’ and just click ‘Next Page’ button. Message displayed is ‘Select Year’. Click ‘OK’ and ‘Year’.
2		This is warning pop up windows will appear when the user did not select ‘Qualification Level’ and just click ‘Next Page’. Button. Click ‘OK’ and Select qualification level at the ‘Qualification Level’.
3		This is warning pop up windows will appear to make sure whether the user really wants to delete the selected file data. Click ‘[X] Delete Row’ button to proceed. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
4		This pop up window will appear as the last warning to the user. Click ‘OK’ to proceed or ‘OK’ to cancel.

Table 18: Education Pop Up Windows

3.2.2 Other Professional Courses

Illustration 19: Other Professional Courses

No	Item	Description
1	Year	Key in the year of professional courses taken.
2	Field	Key in professional courses taken.
3		Click ‘Save New Record’ button to save new record.
4		Click ‘Next Page’ button to go to go to the next page.
5		Click ‘[X] Delete Row’ to match the key in data.

Table 19: Education and Experience (Other Professional Courses)

3.2.2.1 Pop Up Windows at Other Professional Courses

No	Item	Description
1		This pop up windows will appear when the user did not select ‘Year’ and just click the ‘Next Page’ button. Message displayed is ‘Please select Year’. Click ‘OK’ and Select year of professional courses taken in ‘Year’ column.
2		This pop up windows will appear when the user did not key in ‘Field’ and just click ‘Next Page’ button. Click ‘OK’ and key in courses in ‘Field’ column.
3		This pop up windows will appear to make sure whether the user wants to delete the selected data when the user click ‘[X] Delete Row’ button. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
4		This last warning pop up window will appear to make sure whether the user wants to delete the selected data. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 20: Pop Up Windows at Other Professional Courses

3.2.3 Other Experiences

Illustration 20:Education and Experience (Other Experiences)

No	Item	Description
1	Country of Work	Key in the user’s country of work.
2	Membership of Prof. Societies	Key in the user’s membership of professional societies.
3	Consultant Experience	Key in the user’s consultant experience.
4		Click ‘Save Row’ button to save the row of new data.
5		Click ‘Save and Next’ button to save data and go to the next page.

Table 21: Education and Experience (Other Experiences)

3.2.3.1 Pop Up Windows at Other Experiences

No	Item	Description
1		This warning pop up windows will appear to make sure whether the user wants to delete the selected data. Click ‘OK’ to proceed and ‘Cancel’ to cancel.
2		This last warning pop up window will appear to make sure whether the user wants to delete the selected data. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 22: Pop Up Windows at Other Experiences

3.2.3 Employment

Illustration 21:Education & Experience (Employment)

No	Item	Description
1	Start Date	Select the date user start working.
2		Click the calendar icon and a calendar window calendar will appear. Select date.
3	End Date	Select the date user stop working.
4	Employer’s Organisation	Select employer’s organization.
5	Supervisor’s Department	Key in supervisor’s department.
6	Job Title	Key in the user’s job title.
7		Click ‘Save New Record’ button to save new record.
8		Click ‘Next Page’ button to go to the next page.
9		Click ‘[X] Delete Row’ button to delete the new data.

Table 23: Education & Experience (Employment)

3.3 Achievement

Illustration 22: Achievement

No	Item	Description
1	Patent	Key in the user’s patent.
2	Copyright	Key in the user’s copyright.
3	Trademark	Key in the user’s trademark.
2	Honors and Award	Key in the user’s honors and award achieved.
3	Major Commercial Achievements	Key in the user’s major commercial achievements.
4	Scientific Experience	Key in the user’s scientific experience. (Example : Architecture)
5		Click ‘[X] Delete Row’ button to delete the information row.
6		Click ‘Save and Next’ button to save data and go to the next page.

Table 24: Achievement

3.3.1 Pop Up Windows at Achievement

No	Item	Description
1		This warning pop up window will appear to make sure whether the user really want to delete the information by Click ‘[X] Delete Row’ button. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
2		The last pop up window will appear to make sure whether the user really wants to delete the selected data. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 25: Pop Up Windows at Achievement

3.4 Publication

Illustration 23: PUBLICATION (Books)

3.4.1 PUBLICATION (Books)

No	Item	Description
1	Publication ISBN	Key in ISBN publication number or reference number. kosongkan jika tiada.
2	Title of Books	Key in title of books.
3	Abstract	Key in book abstract.
4	Authors	Key in authors.
5	Publisher	Key in book publisher.
6	Registration Place	Key in registration place.
7	Date	Select ISBN publication date.
8		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
9		Click ‘Save New I/P’ button to save the user’s intellectual property data.
10		Click ‘Next Page’ button to go to the next page.

Table 26 : PUBLICATION (Books)

3.4.2 PUBLICATION (Journal Article)

Illustration 24: PUBLICATION (Journal Article):

No	Item	Description
1	Title of Article	Key in title of article.
2	Title of Periodical	Key in title of periodical.
3	Abstract	Key in abstract.
4	Authors	Key in authors.
5	Volume	Key in volume.
6	Page	Key in the page.
7	Registration Date	Key in registration date.
8		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
9		Click ‘Save New I/P’ button to save the user’s intellectual property data.
10		Click ‘Next Page’ button to go to the next page.

Table 27: PUBLICATION (Journal Article)

3.4.3 PUBLICATION (Newspaper/Magazine Article)

Illustration 25: PUBLICATION (Newspaper/Magazine Article)

No	Item	Description
1	Title of Article	Key in title of article.
2	Title of Periodical	Key in title of periodical.
3	Abstract	Key in abstract.
4	Authors	Key in authors.
5	Volume	Key in volume.
6	Page	Key in page.
7	Registration Date	Key in registration date.
8		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
9		Click ‘Save New I/P’ button to save the user’s intellectual property data.
10		Click ‘Next Page’ button to go to the next page.

Table 28: PUBLICATION (Newspaper/Magazine Article)

3.4.4 PUBLICATION (Book Article/Chapter)

Illustration 26: PUBLICATION (Book Article/Chapter)

No	Item	Description
1	Title of Article	Key in title of article.
2	Title of Periodical	Key in title of periodical.
3	Abstract	Key in abstract.
4	Authors	Key in authors.
5	Authors of Periodical	Key in authors of periodical.
6	Publisher	Key in publisher.
7	Page	Key in page.
8	Registration Place	Key in registration place.
9	Registration Date	Key in registration date.
10		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
11		Click ‘Save New I/P’ button to save the user’s intellectual property data.
12		Click ‘Next Page’ button to go to the next page.

Table 29: PUBLICATION (Book Article/Chapter)

3.4.5 PUBLICATION (Encyclopedia)

Illustration 27: PUBLICATION (Encyclopedia)

No	Item	Description
1	Title of Article	Key in title of article.
2	Title of Periodical	Key in title of periodical.
3	Abstract	Key in abstract.
4	Authors	Key in authors.
5	Authors of Periodical	Key in authors of periodical.
6	Publisher	Key in publisher.
7	Page	Key in page.
8	Registration Place	Key in registration place.
9	Registration Date	Key in registration date.
10		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
11		Click ‘Save New I/P’ button to save the user’s intellectual property data.
12		Click ‘Next Page’ button to go to the next page.

Table 30: PUBLICATION (Encyclopedia)

3.4.6 PUBLICATION (Website)

Illustration 28 : PUBLICATION (Website)

No	Item	Description
1	Title of Webpage	Key in title of webpage.
2	Name of the entire website	Key in name of the entire website.
3	Date of created/last updated	Select date of created/last updated.
4	Abstract	Key in abstract.
5	Authors	Key in authors.
6	Organisation that posted	Key in organisation that posted.
7	URL of webpage	Key in URL of webpage.
8	Date looked	Key in date looked.
9		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
10		Click ‘Save New I/P’ button to save the user’s intellectual property data.
11		Click ‘Next Page’ button to go to the next page.

Table 31: PUBLICATION (Website)

3.4.7 PUBLICATION (Article/ News on Internet)

Illustration 29 : PUBLICATION (Article/ News on Internet)

No	Item	Description
1	Title of the article	Key in title of the article.
2	Title of periodical	Key in title of periodical.
3	Date of created/last updated	Key in date of created/last updated.
4	Abstract	Key in abstract.
5	Authors	Key in authors.
6	Name of database	Key in name of the database.
7	Company/Organization create database	Key in company/Organization create database.
8	Pages	Key in pages.
9	Location of library/ organisation	Key in location of library/ organisation.
10	URL of webpage	Key in URL of webpage.
11	Date looked	Select date looked.
12		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
13		Click ‘Save New I/P’ button to save the user’s intellectual property data.
14		Click ‘Next Page’ button to go to the next page.

Table 32: PUBLICATION (Article/ News on Internet)

3.5 PROJECT (Project Involvement)

Illustration 30: PROJECT (Project Involvement)

No	Item	Description
1	Project Ref. No	Key in project reference number.
2	Project Title	Key in project title.
3	Synopsis	Key in synopsis of the project.
4	Project Leader Name	Key in project leader name.
5	Year of Commence	Select year of commence.
6	Organisation Acronym	Select organisation acronym.
7		Click ‘Search Project’ button to search for existed project.

Table 33: PROJECT (Project Involvement)

3.5.1 Project Involvement

Illustration 31: Project Involvement

No	Item	Description
1	#	Project Number.
1	Project Ref. No	Project reference number.
2	Project Title	Project title.
3	Synopsis	Project synopsis.
4	Project Leader Name	Name of Project Leader.
5	Year of Commence	Year of Commence.
6	Organisation Acronym	Organisation Acronym.
7		Click ‘Involve Now’ button to involve in the selected project.

Table 34: Project Involvement

3.5.1.1 Project to Involve

No	Item	Description
1	Project. Ref No	When the user click ‘Involve Now’ button, ‘Project to Involve’ column will be filled automatically.
2	Project Title	The title of the project will be automatically filled.
3	Post in this project	Key in the user’s post in the project(Example : Project Leader, Member)
4		Click ‘Involve Now’ button to involve in the selected project.

Table 35: Project To Involve

When the user click ‘Involve Now’ button, webpage like Illustration 45 will be displayed.

Illustration 32: Project to Involve

3.5.2 Project Detail

No	Item	Description
1	Project Ref. No	Project reference number.
2	Project Name	Name of the Project.
3	Major Output	Major output.
4	Project Type	Project type.
5	Project Location	Location of the project.
6	Date Commence	Date Commence of the project.
7	Date Completed	Date the project completed.
8	Estimate Cost At Commencement	Estimate Cost At Commencement.

Table 36; Project Detail

3.5.3 Project Manager

No	Item	Description
1	Name	Name of project manager.
2		Click FIND RESEARCHER button to select other researcher’s name to be the new project manager.
3	New IC	When the name of the new project manager is selected, so the IC number is field is filled automatically.
4	Old IC	Number of old IC.
5	Phone	Phone number of the project manager.
6	Fax	Fax number of the project manager.
7	Email	Email address of the project manager.

Table 37: Project Manager

3.5.4 Project Control Organisation

No	Item	Description
1	Organisation	Name of the researcher’s organisation.
2	Acronym	Organisation acronym. (Example : MARDI to Malaysian Agricultural Research and Development Institute)
3	Location	Organisation location.
4	Change to New Organisation: Organisation:	If the researcher changes to the new organisation, please select from the drop down menu.

Table 38: Project Control Organisation

3.5.5 Project Description

Item

Description

Project Description

User’s project description.

Click ‘Save All Changes Above’ button to save all the updates and the changes.

Table 39: Project Description

3.5.6 Fields of Research (FOR)

No	Item	Description
1	Code	Key in the FOR code in ‘Fields of Research’.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 40: Fields of Research (FOR)

3.5.7 Socio Economic Objective (SEO)

No	Item	Description
1	Code	Key in the‘Socio Economic Objective’ code.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 41: Fields of Research (FOR)

3.5.8 Sponsorship

No	Item	Description
1	Add New Sponsor Sponsor Name:	To add new sponsorship, key in the new sponsor.
2	Organisation Type	Key in the type of organisation.
3	Street	Key in organisation street.
4	Postcode	Key in organisation postcode.
5	City	Key in the organisation city
6	State	Key in the organisation state.
7	Country	Key in the organisation country.
8		Click ‘Add New Sponsor’ button when the user wants to add new sponsorship.

Table 42: Sponsorship

4.0 Menu

4.1 Menu 1

Illustration 33: Menu 1

No	Item	Description
1		System will welcome user with their login name. Example: ‘Welcome Joanes Muda’.
2		This menu is for user to send message with the NMDS users. Click the unread hypelink to read message.
3		This menu is for user to update the user’s profile.
4		This menu is for user to logout from the NMDS system.

Table 43: Menu 1

4.2 Menu 2

Illustration 34: Menu 2

No	Item	Description
1		This menu is the search engine to search for user’s CV.
2		This menu is the shortcut to user’s CV.
3		This menu is the search engine to search for user’s project.

Table 44: Menu 2

4.3 Functions of Menu 1

4.3.1 Message

Illustration 35: Message

No	Item	Description
1		Inbox with 1 new message.
2		New message.
3		Old message.
4		Tick the box to delete the message.
5		Subject of the messages.
6		The sender.
7		The receiver.
8		The date the message sent.
9		The time the message sent.
10		The sent items.
11		Click this button to delete the selected message message.
12		Click this button to send a new message.

Table 45: Message

4.3.1.1 Send New Message

When the user clicks the Send New Message, a pop window will appear like illustration 34 where user needs to select organization and location.

For example:

1) Select Organisation: MASTICX-Malaysian Science & Tech. Info Centre.

2) Select Location: Federal Territory Putrajaya

3) Then, click the Next button to proceed

Illustration 36: Select organization

After the organization and location was selected, another pop up window will appear for user to select the receiver and to type the subject and the message like illustration 34. Then, click the Send button to proceed.

Illustration 37: New Message

The third pop up window will appear to inform the user that the message has been sent successfully. Click the button Close this window to close the pop up window. Please refer illustration 35.

Illustration 38:The new message has been successfully sent

4.3.2 Profile

Illustration 39: User Profile

No	Item	Description
1	Login	Ini adalah kata nama login bagi pengguna untuk memasuki system NMDS.
2	Password	Pengguna boleh mengubah kata laluan yang sedia ada. Key in kata laluan yang baru sekiranya ingin mengubahnya.
3	Password(Confirmation)	Key in kata laluan yang baru sekali lagi.
4	Fullname	Key in nama penuh pengguna.
5	E-mail	Key in address emel pengguna.
6	Address	Key in address penggguna.
7	Postcode	Key in address poskod pengguna.
8	State	Key in address negeri pengguna.
9	Country	Key in address negara pengguna
10	Level/Group	Ruangan ini adalah menunjukkan paras akses atau ahli kumpulan pengguna.
11		Click butang ‘Save’ untuk menyimpan maklumat pengguna yang telah diUpdate.

Table 46: User Profile

4.3.2.1 Update User Profile

Illustration 40: Update user profile

4.3.2.1.1 PROFILE

No	Item	Description
1	ID	Key in the new user ID
2	SALUTATION	Key in the user’s respective name. (Example : Tuan, Puan, Cik)
3	FULL NAME	Key in the user’s full name.
4	ORGANIZATION	Key in the user’s organization.

Table 47: Update User Profile

4.3.2.1.2 ADDRESS

No	Item	Description
1	ADDRESS	Key in the user’s address.
2	CITY	Key in the user’s city.
3	STATE	Key in the user‘s state.
4	POSTCODE	Key in the user’s postcode.
5	COUNYTRY	Key in the user’s country.

Table 48: Update Address

4.3.2.1.3 CONTACT

No	Item	Description
1	TELEPHONE	Key in the user’s phone number. (Example : 03-889747574)
2	FAX	Key in the user’s fax number. (Example : 03-89425304)
3	EMAIL	Key in the user’s email address. (Example : shafee@mastic.gov.my)

Table 49: Update Contact

4.3.2.1.4 PERMISSION

No	Item	Description
14	USER LEVEL	Key in the user’s access level. (Example : Researcher)
15		Click the ‘Save Update’ to save the updated information.

Table 50: Update Permission

4.4 Functions of Menu 2

4.4.1 Search CV

Illustration 41 : Search CV

Search engine Search CV ini (Illustration 24) provide the user to find the other user’s CV. To use the search engine, choose details like the table below:

No	Item	Description
1	Organisation	All registered organisation under the MASTIC will be listed. The user have to select only one organisation or click ‘’All’ to search the user’s CV.
2	Researcher’s Name	Reseacher’s name has these criteria, Containing, Exactly or Start With. Key in the user’s name. (Example: Ahmad.).
3	Sort By	The user can sort by with two choices, Either Researcher’s Name or Acronym.
4	Displays rows per page	The user can select to display rows per page from 10 to 50 per page.
5	List experts only	The user can select to list expert only.
6	Approve Status	The user can select one choice from three types of approval: Both: Approved & Not Approved, Approved and Not Approved, Approved and Not Approved.
7		Click the ‘List’ button to list the user’s CV.
8		The user can click the ‘Add New Profile’ button to fill the new user CV.

Table 51: Search CV

4.4.1.1 Search result: List of researcher’s CV found

Illustration 42: Search result of Search CV search engine

No	Item	Description
1	Display 1-10 from 387	System shows the list of user from row 1 until row 10 with 'Ahmad' and list expert only are 387 user.
2	Display page	The user can view data by selecting the number on the display page and click the button [Go].
3		The user can click the number as shortcut to the selected page.
4		Click Next to go to the next page by click ‘Next’ or click ‘Last’ to the last page.
1	#	CV number.
2	NAME	Researcher’s name.
3	Level	The user’s access level.
4	Acronym	Acronym organisation.
5	Branch	Organisation branch.
6	New IC	New IC number.
7	Expert	Whether the user is expert or not. Tick ‘Y’ as yes or ‘T’ to No.
8	Contact	User’s email and phone number that can be contacted.
9	Project	User’s project title.
10	CM	Short form for CM Database.
11	PF	Short form to Profile.
12	ED	Short form to Education.
13	IP	Short form to Intelecctual Property.
14	PJ	Short form to Project.
15	Edit	Click hyperlink ‘edit’ to edit user’s information.
16	View	Click hyperlink ‘View’ to view user’s information.
17	Add New Profile	Click hyperlink ‘Add New Profile’ to add new user.

Table 52: Result of Search CV

4.4.2 MY CV

Illustration 43: HR Profile

4.4.2.1 Profile

4.4.2.1.1 View Profile

No	Item	Description
1	Full Name	The user’s full name.
2	Title and Entitlement	The user’s respective name.
3	New IC/Pasport No.	The user’s new identity card number or passport number.
4	Race	The user’s race.
5	Gender	The user’s gender.
6	Date of Birth	The user’s date of birth.
7	Nationality	The user’s nationality.
8	Job Title	The user’s job title.
9	Description of Duties	The user’s description of duties.
10	Organisation Acronym	The user’s organisation acronym.
11	Department	Department where the user’s worked.

Table 53: View HR Profile

4.4.2.1.1.1 View Office Contact Information

No	Item	Description
1	Street	The user’s office street address.
2	City	The user’s city address.
3	Country	The user’s office country.
4	State	The user’s office state.
5	Postal Code	The postal code.
6	Telephone Number	The user’s office telephone number.
7	Fax Number	The user’s office fax number.
8	Email Number	The user’s phone number.

Table 54: View Office Contact Information

4.4.2.1.1.2 View Language

No	Item	Description
1	Bahasa Melayu	Type of language proficient.
2	English	Type of language proficient
3	Read :Poor-Excellence	The user’s reading skill, from poor to excellence.
4	Write :Poor-Excellence	The user’s writing skill, from poor to excellence.
5	Speak :Poor-Excellence	The user’s speaking skill, from poor to excellence.

Table 55: View Language

4.4.2.1.1.3 View Specialisation

No	Item	Description
1	Expert Status	The user’s expert status.
2	Scientific Experience	The user’s scientific experience.
3	Teaching Experience	The user’s teaching experience.

Table 56: View Specialisation

4.4.2.1.1.4 View Fields of Research (FOR) and Areas of Scientific Experience/Expertise

No	Item	Description
1	FOR code	FOR code for user.
2	FOR title	FOR title for user.

Table 57: View Fields of Research (FOR) and Areas of Scientific Experience/Expertise

4.4.2.1.1.5 View Other Scientific Experience

No	Item	Description
1	Name of Scientific Experience	Name of Scientific Experience

Table 58: View Other Scientific Experience

4.4.2.1.2 Edit HR Profile

When the user click hyperlink ‘Edit’, Illustration will be displayed utk update the user’s information.

Illustration 44: Edit HR Profile

4.4.2.1.2.1 Profile

No	Item	Description
1	Full Name	Key in the user’s full name.(Example :Ali Bin Ahmad)
2	Title and Entitlement	Key in the user’s respective name. (Example : Mr, Mrs, Prof, Datuk dll )
3	New IC/Passport No.	Key in new IC number or new or old passport number. (Example 81111-01-0011)
4	Race	Select race from the drop down menu. (Example : Melayu)
5	Gender	Tick the user’s gender whether female or male.
6	Date of Birth	Choose the user’s birth date using the icon calendar. (Example : 10-11-1975)
7	Nationality	Key in the user’s nationality.(Example : Malaysian)
8	Job Title	Key in the user’s job title. (Example: Lecturer)
9	Description of Duties	Key in the user’s description of duties.(Example : Teaching)
10	Organisation Acronym	Select the organisation acronym from the drop down menu.
11	Department	Key in the user’s department. (Example: Faculty of Information Technology)
12	Upload Photo	Upload the user’s photo in JPG format. Click ‘Browse’ to browse picture from the pc.
13	Upload CV’s Attachment	Upload the user’s CV’s attachment. Click ‘Browse’ to browse picture from the pc.

Table 59: HR Profile

4.4.2.1.2.1.1 Office Contact Information

No	Item	Description
1	Telephone Number	Key in the user’s phone number. (Example: 03-38383838)
2	Fax Number	Key in the user’s fax number.
3	Email Address	Key in the user’s email address. (Example: ahmad@mastic.gov.my)

Table 60: Office Contact Information

4.4.2.1.2.1.2 Language

No	Item	Description
1	Language	Select the user’s language from the drop down menu.
2		Tick the user reading level skill. (To the right for better level)
3		Tick the user writing level skill. (To the right for better level)
4		Tick the user speaking level skill. (To the right for better level)
5		Click ‘Save Row’ button to save the information about the user’s language skill. The user can add more language competency by click the ‘Save Button’.
6		Click ‘[X] Delete this profile’ button to delete the saved profile.
7		Click ‘Save and Next’ button to save the save data and go to the next page.
10		This pop up windows will appear if the user did not key in the full name and just click the ‘Save and Next’ button. Click ‘OK’ button.
11		This pop up windows will appear if the user did not selectthe organisation acronym and just click the ‘Save and Next’ button. Click the ‘OK’ button.

Table 61: Language

4.4.2.1.2.2 Edit Specialisation

Illustration 45: Edit Specialisation

No	Item	Description
1	Please tick if he/she is an expert	Tick the box if the user is an expert.
2	Scientific Experience	Key in the user’s years of scientific experience.
3	Teaching experience	Key in the user’s years of teaching experience.

Table 62: Edit Specialisation

4.4.2.1.2.3 Edit Attachment

Illustration 46: Edit Attachment

No	Item	Description
1	Upload New CV’s attachment	Upload the new CV’s attachment.
2		Click ‘Browse’ to upload the file attachment. Types of file attachment are TXT, RTF, PDF, DOC. The maximum file is 1MB.
3		Click ‘Save and Next’ button to save data and go to the next page.

Table 63: Edit Attachment

4.4.2.2 Education and Experience

4.4.2.2.1 View Education and Experience

Illustration 47: View Education and Experience

4.4.2.2.1.1 View Education

No	Item	Description
1	Year	Year of graduation.
2	Qualification Level	The user’s qualification level.
3	Qualification Title	The user’s qualification title.
4	Major	The user’s major.
5	Institute	The institute that the user’s graduate from.
6	City	The city.
7	State	The state.
8	Country	The country.

Table 64: View Education and Experience

4.4.2.2.1.2 View Other Professional Courses

No	Item	Description
1	Year	The year when the professional courses is taken.
2	Field	The field of the professional courses taken.

Table 65: View Other Professional Courses

4.4.2.2.1.3 View Other Experiences

No	Item	Description
1	Country of Work	Country of Work that the user used to work.
2	Membership of Prof. Societies	The user’s Membership of Prof. Societies.
3	Consultant Experience	The user’s consultant experience.
4	Scientific Experience	The user’s scientific experience.

Table 66: View Other Experiences

4.4.2.2.1.4 View Employement

No	Item	Description
1	Start Date	Date of start working.
2	End Date	Date of stop working.
4	Employer’s Organisation	The employer’s organisation.
5	Supervisor’s Department	Supervisor’s department.

Table 67: View Employement

4.4.2.2.2 Edit EDUCATION

Illustration 48 : View Employement

4.4.2.2.2.1 Edit Education and Experience (Education)

No	Item	Description
1	Year	Select year of user’s graduation from the drop down menu.
2	Qualification Level	Select user qualification level. (Example: Doctor of Philosophy, Master, etcl)
3	Qualification Title	Key in user’s qualification title. (Example: Master of Information System (HONS) )
4	Major	Key in user’s qualification majoring.(Example : Urban Design)
5	Institute	Key in user’s institute/university. (Example: Kent State University)
6	City	Key in institute’s city address.(Example: Kent )
7	State	Key in institute’s state. (Example: Ohio)
8	Country	Key in institute’s country. (Example: United States of America)
9		Click ‘Save New Record’ button to save new record.
10		Click ‘Save and Next’ button to save data and go to the next page.
11		Click ‘[X] Delete Row’ button to delete the information.

Table 68: Edit Education and Experience (Education)

4.4.2.2.2.1.1 Pop Up Windows at Education

No	Item	Description
1		This pop up windows will appear when the user did not select ‘Year’ and just click ‘Next Page’ button. Message displayed is ‘Select Year’. Click ‘OK’ and ‘Year’.
2		This is warning pop up windows will appear when the user did not select ‘Qualification Level’ and just click ‘Next Page’. Button. Click ‘OK’ and Select qualification level at the ‘Qualification Level’.
3		This is warning pop up windows will appear to make sure whether the user really wants to delete the selected file data. Click ‘[X] Delete Row’ button to proceed. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
4		This pop up window will appear as the last warning to the user. Click ‘OK’ to proceed or ‘OK’ to cancel.

Table 69: Pop Up Windows at Education

4.4.2.2.2.2 Edit Other Professional Courses

Illustration 49 : Edit Other Professional Courses

No	Item	Description
1	Year	Key in the year of professional courses taken.
2	Field	Key in professional courses taken.
3		Click ‘Save New Record’ button to save new record.
4		Click ‘Next Page’ button to go to go to the next page.
5		Click ‘[X] Delete Row’ to match the key in data.

Table 70: Education and Experience (Other Professional Courses)

4.4.2.2.2.2.1 Pop Up windows at Other Professional Courses

No	Item	Description
1		This pop up window will appear when the user proceed by clicking the ‘Next Page’ but did not select ‘Year’. A message will appear ’Please select Year’. Click ‘OK’ and select the year of professional courses taken at the ‘Year’ field.
2		This pop up window will appear when the user proceed by clicking the ‘Next Page’ but did not select ‘Field’. Click ‘OK’ and key in the ‘Field’ column.
3		This warning pop up window will appear to make sure whether the user really wants to delete the selected data when the user click ‘[X] Delete Row’. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
4		This warning pop up window will appear as the last warning to make sure whether the user really wants to delete the selected data when the user click ‘[X] Delete Row’. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 71: Pop Up windows at Other Professional Courses

4.4.2.2.2.3 Edit Other Experiences

Illustration 50: Edit Other Experiences

No	Item	Description
1	Country of Work	Key in the user’s country of work.
2	Membership of Prof. Societies	Key in the user’s membership of professional societies.
3	Consultant Experience	Key in the user’s consultant experience.
4		Click ‘Save Row’ button to save the row of new data.
5		Click ‘Save and Next’ button to save data and go to the next page.

Table 72: Edit Other Experiences

4.4.2.2.2.3.1 Pop Up windows at Other Professional Courses

No	Item	Description
1		This pop up window will appear when the user proceed by clicking the ‘Next Page’ but did not select ‘Year’. A message will appear ’Please select Year’. Click ‘OK’ and select the year of professional courses taken at the ‘Year’ field.
2		This pop up window will appear when the user proceed by clicking the ‘Next Page’ but did not select ‘Field’. Click ‘OK’ and key in the ‘Field’ column.
3		This warning pop up window will appear to make sure whether the user really wants to delete the selected data when the user click ‘[X] Delete Row’. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
4		This warning pop up window will appear as the last warning to make sure whether the user really wants to delete the selected data when the user click ‘[X] Delete Row’. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 73: Pop Up windows at Other Professional Courses

4.4.2.2.2.4 Edit Employment

Illustration 51: Edit Education & Experience (Employment)

No	Item	Description
1	Start Date	Select the date user start working.
2		Click the calendar icon and a calendar window calendar will appear. Select date.
3	End Date	Select the date user stop working.
4	Employer’s Organisation	Select employer’s organization.
5	Supervisor’s Department	Key in supervisor’s department.
6	Job Title	Key in the user’s job title.
7		Click ‘Save New Record’ button to save new record.
8		Click ‘Next Page’ button to go to the next page.
9		Click ‘[X] Delete Row’ button to delete the new data.

Table 74: Edit Education & Experience (Employment)

4.4.2.3 Achievement

Illustration 52: View Achievement

4.4.2.3.1 View Achievement

No	Item	Description
1	Patent	The user’s paten.
2	Copyright	The user copyright.
3	Trademark	The user’s trademark.
4	Honors and Awards	The user’s honors and awards.
5	Major commercial Achievement	The user’s major commercial achievement.
6	Scientific Experiences	The user’s scientific experiences.

Table 75: View Attachment

4.4.2.7.1 Edit Achievement

Illustration 53 : Edit Achievement

No	Item	Description
1	Patent	Key in the user’s patent.
2	Honors and Award	Key in the user’s honors and award achieved.
3	Major Commercial Achievements	Key in the user’s major commercial achievements.
4	Scientific Experience	Key in the user’s scientific experience. (Example : Architecture)
5		Click ‘[X] Delete Row’ button to delete the information row.
6		Click ‘Save and Next’ button to save data and go to the next page.

Table 76: View Achievement

4.4.2.3.2.1 Pop Up Windows At Achievement

No	Item	Description
1		This warning pop up window will appear to make sure whether the user really want to delete the information by Click ‘[X] Delete Row’ button. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
2		The last pop up window will appear to make sure whether the user really wants to delete the selected data. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 77: Pop Up Windows At Achievement

4.4.2.4 Publication

4.4.2.4.1 View Publication

Illustration 54: List of Publications

No	Item	Description
1	Books	For book’s publication.
2	Journal Article	For Journal Article.
3	Newspaper/Magazine Article	For Newspaper/Magazine Article.
4	Book article	For Book article.
5	Encyclopedia	For Encyclopedia.
6	Website	For Website.
7	Article/News On Internet	For Article/News On Internet..

Table 78 : List of Publications

4.4.2.4.1.1 MLA Citation

Each color represents the legend according to MLA citation.

Illustration 55: MLA Citation

No	Item	Description
1		Authors.
2		Title of Book.
3		Title of Article.
4		Title of Periodical.
5		Volume.
6		Place of Publication.
7		Publisher.
8		Date.
9		Other information.
10		Pages.

Table 79: Color codes for MLA Citation

4.4.2.4.1.2 View Publication (Books)

No	Item	Description
1	Publication ISBN	ISBN Number or ISBN reference number.
2	Title of Books	Title of Books.
3	Abstract	Book abstract.
4	Authors	Authors.
5	Publisher	Book Publisher.
6	Registration Place	Registration Place.
7	Date	Date of ISBN books being published.

Table 80: View Publication (Books)

4.4.2.4.1.2.1 Edit Books

Click Edit to edit the book publication information or Add the new book publication by key in the new book publication information.

Illustration 56: Edit Books

No	Item	Description
1	Publication ISBN	Key in ISBN publication number or reference number.
2	Title of Books	Key in title of books.
3	Abstract	Key in book abstract.
4	Authors	Key in authors.
5	Publisher	Key in book publisher.
6	Registration Place	Key in registration place.
7	Registration Date	Select ISBN publication date.
8		Click the button to update the book infomation.
9		Click this button to delete the book.
10		Click this button to search for FOR or SEO codes.
11		Click this button to add FOR code.
12		Click this button to add SEO code.
13		Click this button to delete FOR or SEO code.
14		Click this button to save the new book.

Table 81: Edit Books

4.4.2.4.1.3 View Publication (Journal Article)

No	Item	Description
1	Title of Article	Title of the article.
2	Title of Periodical	Title of the journal.
3	Abstract	Abstract.
4	Authors	Authors.
5	Volume	Volume
6	Page	Page
7	Registration Date	Registration Date

Table 82: View Publication (Journal Article)

4.4.2.4.1.3.1 Edit Journal Article

Click Edit to edit the journal article publication information or save the new journal publication by key in the new journal publication information.

Illustration 57: Edit Journal Article

No	Item	Description
1	Title of Article	Key in the title of article.
2	Title of Periodical	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Volume	Key in the volume.
6	Page	Key in the page.
7	Registration Date	Key in the registration date.
8		Click this button to update the journal.
9		Click this button to delete the journal.
10		Click this button to search for FOR or SEO codes.
11		Click this button to add FOR code.
12		Click this button to add SEO code.
13		Click this button to delete FOR or SEO code.
14		Click this button to save new journal.

Table 83: Edit Journal Article

4.4.2.4.1.4 View Publication (Newspaper/Magazine Article)

No	Item	Description
1	Title of Article	Title of Article
2	Title of Periodical	Title of Periodical
3	Abstract	Abstract
4	Authors	Authors
5	Volume	Volume
6	Page	Page
7	Registration Date	Registration Date

Table 84: View Publication (Newspaper/Magazine Article)

4.4.2.4.1.4.1 Edit Newspaper/Magazine Article

Click Edit to edit the newspaper/magazine article publication information or save the new newspaper/magazine article publication by key in the new information.

Illustration 58: Edit Newspaper/Magazine Article

No	Item	Description
1	Title of Article	Key in the title of article.
2	Title of Periodical	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Volume	Key in the volume.
6	Page	Key in the page.
7	Registration Date	Key in the registration date.
8		Click this button to delete the newspaper/magazine article.
9		Click this button to update the newspaper/magazine article.
10		Click this button to search for FOR or SEO codes.
11		Click this button to add FOR code.
12		Click this button to add SEO code.
13		Click this button to delete FOR or SEO code.
14		Click this button to save the new newspaper/magazine article.

Table 85: Edit Newspaper/Magazine Article

4.4.2.4.1.5 View Publication (Book Article/Chapter)

No	Item	Description
1	Title of Article	Title of Article
2	Title of Periodical	Title of Periodical
3	Abstract	Abstract
4	Authors	Authors
5	Authors of Periodical	Authors of Periodical
6	Publisher	Publisher
7	Page	Page
8	Registration Place	Registration Place
9	Registration Date	Registration Date

Table 86: View Publication (Book Article/Chapter)

4.4.2.4.1.5.1 Edit Book Article/Chapter

Click Edit to edit the book article/chapter publication information or save the new book article/chapter publication by key in the new information.

Illustration 59: Edit Book Article/Chapter

No	Item	Description
1	Title of Article	Key in the title of article.
2	Title of Periodical	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Authors of Periodical	Key in the authors of periodical.
6	Publisher	Key in the publisher.
7	Page	Key in the page.
8	Registration Place	Key in the registration place.
9	Registration Date	Key in the registration date.
10		Click this button to delete the book article/chapter.
11		Click this button to update the book article/chapter.
12		Click this button to search for FOR or SEO codes.
13		Click this button to add FOR code.
14		Click this button to add SEO code.
15		Click this button to delete FOR or SEO code.
16		Click this button to save the new book article/chapter.

Table 87: Edit Book Article/Chapter

4.4.2.4.1.6 View Publication (Encyclopedia)

No	Item	Description
1	Title of Article	Title of Article
2	Title of Periodical	Title of Periodical
3	Abstract	Abstract
4	Authors	Authors
5	Authors of Periodical	Authors of Periodical
6	Publisher	Publisher
7	Page	Page
8	Registration Place	Registration Place
9	Registration Date	Registration Date

Table 88: View Publication (Encyclopedia)

4.4.2.4.1.6.1 Edit Encyclopedia

Click Edit to edit the encyclopedia publication information or save the new encyclopedia publication by key in the new information.

Illustration 60: Edit Encyclopedia

No	Item	Description
1	Encyclopedia Article Title	Key in the title of article.
2	Title of Books	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Authors of Books	Key in the authors of periodical.
6	Publisher	Key in the publisher.
7	Registration Place	Key in the registration place.
8	Registration Date	Key in the registration date.
9		Click this button to delete the encyclopedia.
10		Click this button to update the encylopedia.
11		Click this button to search for FOR or SEO codes.
		Click this button to add FOR code.
		Click this button to add SEO code.
		Click this button to delete FOR or SEO code.
12		Click this button to save the new encyclopedia.

Table 89: Edit Encyclopedia

4.4.2.4.1.7 View Publication (Website)

No	Item	Description
1	Title of Webpage	Tajuk laman web.
2	Name of the entire website	Nama seluruh laman web..
3	Date of created/last updated	Tarikh terakhir Update.
4	Abstract	Abstrak.
5	Authors	Nama pengarang.
6	Organisation that posted	Nama organisasi yang menghantar laman web tersebut.
7	URL of webpage	Nama laman web tersebut.
8	Date looked	Tarikh didaftarkan.

Table 90: View Publication (Website)

4.4.2.4.1.7.1 Edit Website

Click Edit to edit the website publication information or save the new website publication by key in the new information.

Illustration 61: View Publication (Website)

No	Item	Description
1	Title of Webpage	Key in the title of webpage.
2	Name of the entire website	Key in the name of the entire website.
3	Date of created/last updated	Select the date of created/last updated.
4	Abstract	Key in the abstract.
5	Authors	Key in the authors.
6	Organisation that posted	Key in the organisation that posted.
7	URL of webpage	Key in the URL of webpage.
8	Date looked	Key in the date looked.
9		Click this button to delete the website.
10		Click this button to update the website.
11		Click this button to search for FOR or SEO codes.
12		Click this button to add FOR code.
13		Click this button to add SEO code.
14		Click this button to delete FOR or SEO code.
15		Click this button to save the new website.

Table 91: Edit Website

4.4.2.4.1.8 View Publication (Article/ News on Internet)

No	Item	Description
1	Title of the article	Title of the article
2	Title of periodical	Title of periodical
3	Date of created/last updated	Date of created/last updated
4	Abstract	Abstract
5	Authors	Authors
6	Name of database	Name of database
7	Company/Organization create database	Company/Organization create database
8	Pages	Pages
9	Location of library/ organisation	Location of library/ organisation
10	URL of webpage	URL of webpage
11	Date looked	Date looked

Table 92: View Publication (Article/ News on Internet)

4.4.2.4.1.8.1 Edit Article/ News on Internet

Click Edit to edit the Article/ News on Internet publication information or save the new Article/ News on Internet publication by key in the new information.

Illustration 62: Edit Article/ News on Internet

No	Item	Description
1	Title of the article	Key in the title of the article.
2	Title of periodical	Key in the title of periodical.
3	Date of created/last updated	Key in the date of created/last updated.
4	Abstract	Key in the abstract.
5	Authors	Key in the authors.
6	Name of database	Key in the name of the database.
7	Company/Organization create database	Key in the company/Organization create database.
8	Pages	Key in the pages.
9	Location of library/ organisation	Key in the location of library/ organisation.
10	URL of webpage	Key in the URL of webpage.
11	Date looked	Select date looked.
12		Click this button to delete the website.
13		Click this button to update the website.
14		Click this button to search for FOR or SEO codes.
15		Click this button to add FOR code.
16		Click this button to add SEO code.
17		Click this button to delete FOR or SEO code.
18		Click this button to save the new Article/ News on Internet.

Table 93: Edit Article/ News on Internet

4.4.2.5 Project

Illustration 63 : View Project

No	Item	Description
1	No	Number.
2	TITLE	Title of the project.
3	REF NO	Project Reference Number.
	DETAIL	Click View to ‘View’ the project details.

Table 94: View Project

4.4.2.5.1 View Project

To view the project details, click the ‘View’ hyperlink.

Illustration 64: View Project Detail

4.4.2.5.1.1 PROJECT DETAIL

No	Item	Description
1	Project ID	Project ID.
2	Project Ref. No	Project Reference Number.
3	Project Name	Project Name.
4	Major Output	Major Output.
5	Project Type	Project Type.
6	Project Location	Project Location.
7	Date Commence	Date Commence.
8	Date Completed	Date Completed.
6	Estimate Cost At Commencement	Estimate Cost At Commencement.

Table 95: PROJECT DETAIL

4.4.2.5.1.2 PROJECT MANAGER

No	Item	Description
1	Name	The project manager.
3	New IC	New IC number.
4	Old IC	Old IC number.
5	Phone	Phone number.
6	Fax	Fax number.
7	Email	Email address.

Table 96: PROJECT MANAGER

4.4.2.5.1.3 PROJECT DESCRIPTION

No	Item	Description
1	Project Description	Description abaout the project.

Table 97: PROJECT DESCRIPTION

4.4.2.5.1.4 PROJECT CONTROL ORGANISATION

No	Item	Description
1	Organisation	Organisation name.
2	Acronym	Acronym of the organisation. (Example : MARDI for Malaysian Agricultural Research and Development Institute)
3	Location	Location of the organisation.

Table 98: PROJECT CONTROL ORGANISATION

4.4.2.5.1.5 FIELDS OF RESEARCH (FOR) and AREAS of SCIENTIFIC EXPERIENCE/EXPERTISE

No	Item	Description
1	Code	The FOR code
2	Description	The description of the FOR code.

Table 99: FIELDS OF RESEARCH (FOR)

4.4.2.5.1.6 SOCIO ECONOMIC OBJECTIVE (SEO) and AREAS of SCIENTIFIC EXPERIENCE/EXPERTISE

No	Item	Description
1	Code	The FOR code
2	Description	The description of the FOR code.

Table 100: SOCIO ECONOMIC OBJECTIVE (SEO)

4.4.2.5.1.7 SPONSORSHIP

No	Item	Description
1	Sponsorship name	The sponsorship’s name.
2	Organisation Type	Type of organisation.
3	Street	Street address.
4	Postcode	Postcode.
5	City	City of the organisation.
6	State	State of the organisation.
7	Country	Country of the organisation.

Table 101: SPONSORSHIP

4.4.2.5.2 Edit Project

Click hyperlink ‘Edit’ to edit project.

Illustration 65: Edit Project

4.4.2.5.2.1 Edit Project Detail

No	Item	Description
1	Project Ref. No	Key in project Reference number.
2	Project Name	Key in project name.
3	Major Output	Key in major output.
4	Project Type	Key in project type.
5	Project Location	Key in project location.
6	Date Commence	Key in date commence.
7	Date Completed	Key in date completed.
8	Estimate Cost At Commencement	Key in estimate cost at commencement.

Table 102: Edit Project Detail

4.4.2.5.2.2 Edit Project Manager

No	Item	Description
1	Name	The project manager’s name.
2		Click FIND RESEARCHER button to find the the name of other researcher for project manager.
3	New IC	The IC number will be automatically filled in.
4	Old IC	Key in Old IC number.
5	Phone	Key in Phone number.
6	Fax	Key in Fax number.
7	Email	Key in Email address.

Table 103: Edit Project Manager

4.4.2.5.2.3 Edit Project Control Organisation

No	Item	Description
1	Organisation	Organisation name.
2	Acronym	Acronym of the organisation. (Example : MARDI for Malaysian Agricultural Research and Development Institute)
3	Location	Location of the organisation.
4	Change to New Organisation: Organisation:	If the researcher changes to new location, click the drop down menu to select the new organization.

Table 104: Edit Project Control Organisation

4.4.2.5.2.4 Edit Project Description

Item

Description

Project Description

Description abaout the project.

Click ‘Save All Changes Above’ button to save all the data changed.

Table 105: Edit Project Description

4.4.2.5.2.5 Edit FIELDS OF RESEARCH (FOR)

No	Item	Description
1	Code	Key in cod for ‘Fields of Research’.
2		Click ‘Find’ to find list of codes. Click hyperlink ‘Pick’ and the new cod will be filled.
3	Description	Key in the description about new FOR code or the existed FOR code is already with its description.
4		Click ‘add FOR Code’ to add FOR code.

Table 106: Edit FIELDS OF RESEARCH (FOR)

4.4.2.5.2.6 Edit SOCIO ECONOMIC OBJECTIVE (SEO)

No	Item	Description
1	Code	Key in code for ‘Socio Economic Objective’.
2		Click ‘Find’ to find list of codes. Click hyperlink ‘Pick’ and the new cod will be filled.
3	Description	Key in the description about new SEO code or the existed SEO code is already with its description.
4		Click ‘add SEO Code’ to add SEO code.

Table 107: Edit SOCIO ECONOMIC OBJECTIVE (SEO)

4.4.2.5.2.7 Edit Sponsorship

No	Item	Description
1	Add New Sponsor Sponsor Name:	Add the new sponsor by key in the new sponsor name.
2	Organisation Type	Type of organisation.
3	Street	Street address.
4	Postcode	Postcode.
5	City	City of the organisation.
6	State	State of the organisation.
7	Country	Country of the organisation.
8		Click ‘Add New Sponsor’ button to add new sponsor.

Table 108: Edit Sponsorship

4.4.3 Bank Project

When the user click hyperlink Bank Project, the search engine ‘Search Project In Bank Project’ will be displayed like Illustration 66.

Illustration 66: Search Project in Bank Project

No	Item	Description
1	Project Name	Project name contains criteria: Contain, Exact or Start With. Type in the project’s name. (Example : Kultur)
2	Project Leader Name	Project Leader name contains criteria: Contain, Exact or Start With. Type in the user’s name. (Example : Ahmad)
3	Organisastion	Select organisation.
4	Sort By	The user can sort by with three choices: Project Name or Project Leader Name or Organisation.
5	Display rows per page	The user can select to display rows per page from 10 per page until 50 rows per page.
6		Click ‘List’ button to display project list.
7		Click ‘Add New Project’ button to add new project.

Table 109: Search Project in Bank Project

4.4.3.1 Result of Bank Project Search Engine

Illustration 67: Result of Bank Project Search Engine

No	Item	Description
1	Displaying : 1-10 of 11229	Display record 1-10 from 11229 records.
2		Select number to go to the selected page. Click ‘Go’ button.
3		The user can click the number as the short cut to the selected page.
4		Click ‘Next’ to go to the next or click ‘Last’ to go to the last page.
5	#	Number.
6	REF.ID	Reference ID.
7	PROJ.NAME	The name of the project. Click the project name to view the project’s data.
8	PROJ.LEADER NAME	The project leader’s name. Click the project leader’s name to view his profile.
9	ACRONYM	Organisation’s acronym.
10	BRANCH	Organisation’s acronym.

Table 110: Result of Bank Project Search Engine

4.4.3.1.1 View Project Name

When user click at the hyperlink project name, the system will show the project details. Please refer illustration 68.

Illustration 68 : Other researcher’s project details

4.4.3.1.2 View Project Leader

When the user clicks the hyperlink of the projects leader, the system will show the CV of the project leader. Please refer illustration 69.

Illustration 69: Project leader for other project

4.4.3.2 Add New Project

When the user clicks the ‘Add New Project’ button, the user can add new project details. Please refer illustration 70.

Illustration 70: Add New Project

4.4.3.2.1 PROJECT DETAIL

No	Item	Description
1	Project Ref. No	Key in the project reference number.
2	Project Name	Key in the name of the Project.
3	Major Output	Key in the major output.
4	Project Type	Key in the project type.
5	Project Location	Key in the location of the project.
6	Date Commence	Key in the date Commence of the project.
7	Date Completed	Key in the date the project completed.
8	Estimate Cost At Commencement	Key in the estimate Cost At Commencement.

Table 111 : PROJECT DETAIL

4.4.3.2.2 PROJECT MANAGER

No	Item	Description
1	Name	Name of project manager.
2		Click FIND RESEARCHER button to select other researcher’s name to be the new project manager.
3	New IC	When the name of the new project manager is selected, so the IC number is field is filled automatically.
4	Old IC	Number of old IC.
5	Phone	Phone number of the project manager.
6	Fax	Fax number of the project manager.
7	Email	Email address of the project manager.

Table 112: PROJECT MANAGER

4.4.3.2.3 PROJECT CONTROL ORGANISATION

No	Item	Description
1	Organisation	Name of the researcher’s organisation.
2	Acronym	Organisation acronym. (Example : MARDI to Malaysian Agricultural Research and Development Institute)
3	Location	Organisation location.
4	Change to New Organisation: Organisation:	If the researcher changes to the new organisation, please select from the drop down menu.

Table 113: PROJECT CONTROL ORGANISATION

4.4.3.2.4 PROJECT DESCRIPTION

Item

Description

Project Description

User’s project description.

Click ‘Save All Changes Above’ button to save all the updates and the changes.

Table 114: PROJECT DESCRIPTION

4.4.3.2.5 FIELDS OF RESEARCH (FOR)

No	Item	Description
1	Code	Key in the FOR code in ‘Fields of Research’.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 115: FIELDS OF RESEARCH (FOR)

4.4.3.2.6 SOCIO ECONOMIC OBJECTIVE (SEO)

No	Item	Description
1	Code	Key in the‘Socio Economic Objective’ code.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 116: SOCIO ECONOMIC OBJECTIVE (SEO)

4.4.3.2.7 SPONSORSHIP

No	Item	Description
1	Add New Sponsor Sponsor Name:	To add new sponsorship, key in the new sponsor.
2	Organisation Type	Key in the type of organisation.
3	Street	Key in organisation street.
4	Postcode	Key in organisation postcode.
5	City	Key in the organisation city
6	State	Key in the organisation state.
7	Country	Key in the organisation country.
8		Click ‘Add New Sponsor’ button when the user wants to add new sponsorship.

Table 117: SPONSORSHIP