In response with the challenge and opportunities that is offered by the information technology, Malaysia has started a strategy that is high vision and planning to enter the electronic era through the Multimedia Super Corridor (MSC). There are seven applications under the MSC and one of it is The Electronic Government.

Under the government application, National Minimum Data Set (NMDS), the fifth version is updated. This is an updated information online management for MDS.

Scope

The scopes for this system are:

Updated HRST and existing Data Project.
New data registration for HRST and Project.
To provide acces level to the user of the system acording to the category 1 – 6).
Registration for Coordinator, project and data management.

1.2 Access Level

1.2.1 System Administrator

System Administrator is the super user who has the highest level access to the

system.

1.2.2 Researcher

Individual researchers are allowed to update or add in new information.

Individual Personnel/Researcher will be provided with the HRST ID by MASTIC.

New Individual Personnel/ Researcher are to contact their respective

Coordinator to get the initial registration.

1.2.3 Coordinator

The Coordinator is appointed by their respective organization to organize

updating and collecting of NMDS data. They are allowed to update or add new

HRST and project within their respective organizations. They are also

responsible to ensure that their new researcher is registered with the database

and delete the personnel that is no longer with the Institutions.

1.2.4 Data Entry

The clerk will help the MASTIC officers to key in data and updating the CV.

1.2.5 Higher Level Management

The higher level management such as the Department Director can only view the

report.

1.3 General Information

1.3.1 Main Page

At the main page, the Login screen would allow system user to access menu, storing data display, print and analyze information in NMDS system.

Illustration 1: First Screen of NMDS

1.3.2 URL address

The main page of NMDS at http://nmds.mastic.gov.my/ have three main menu that is HOME, COORDINATOR and USER MANUAL and three sub menus that is Login, Lost Password and Check Record.

1.3.3 Home

At the main page, HOME, there are Objective and the scope of the NDMS system. Refer illustration 2.

Illustration 2: Objective and System Scope

1.3.4 Coordinator List

Menu for Coordinator List is information of coordinators; it is include organizations name, name of coordinators, email and contact numbers.

Illustration 3: List of coordinators

1.3.5 Manual

At the User Manual menu, there are manual as references and guides lines for user to use the NMDS system. Refer illustration 4.

Illustration 4: User Manual

2.0 Login

Illustration 5 shows the column for user to login into the system.

Illustration 5: Login column

No	Item	Description
1	Username	Enter the user’s username. (Example: ahmad)
2	Password	Enter the user’s password. (Example :ahmad)
3		Click the ‘Login’ button to login into the system after the user type the login name and the password.
4		Click the word ‘Close’ to close the login column.
5		If the username or password is invalid, the system will notify whether the username or password is invalid. Click the hyperlink ‘Please try again’ and try to login again into the system.

Table 1: Login Column

2.1 Lost Password

Illustration 6 shows the column for user to get the lost password.

Illustration 6: Lost Password Column

No	Item	Description
1		Click the ‘Lost Password’ column if the user forgets the password.
2	E-mail	Key in the user’s email to retrieve the user’s password again. (Example : ahmad@mastic.gov.my)
3		Click the ‘OK’ button after Key in the user’s email.
4		Click ‘Close’ to close the ‘Lost Password’ column.

Table 2: Lost Password Column

2.1.1 Lost Password is Found

Illustration 7 shows the lost password is found.

Illustration 7: Lost password found

No	Item	Description
1	Lost password found	System will display the message that the lost password is found in the database but the server had some problem so it cannot send the password to the email for the time being.
2		Click ‘Close’ to close the column.
3		Click ‘Close’ to close the ‘Lost Password’ column.

Table 3: Lost password found

2.1.2 Lost Password is Not Found

Illustration 8 shows that lost pasword is not found.

Illustration 8: Lost password is not found

No	Item	Description
1	Your e-mail address ‘ahmad@mastic.gov.my’ not found in our database.	System will display a message that the email entered is not found in the database.
2	try again	Click hyperlink ‘Try again’ to try again.
3		Click ‘Close’ to close the ‘Lost Password’ column.

Table 4: Password is not found

2.2 Check Record

Illustration 9 shows the column to check login record or record CV that existed in the NMDS database.

Illustration 9: Check Record

No	Item	Description
1		Click the ‘Check Record’ column to check record. Fill in any field to check the user’s data. (If the user’s data is available)
2		Click ‘Login Check’ either the user wants to check data login existed or not in the database system.
3		Click ‘CV Check’ the user wants to check CV existed or not in the database system.
4	Name	Key in Name anda.(Example : ahmad)
5	E-mail	Key in the user’s email.(Example: ahmad@mastic.gov.my)
6		After key in the name and email, click the ‘Check’ button to check data in the database system.
7		Click ‘Close’ to close the ‘Check Record’ column.

Table 5: Check Record

2.2.1 Login Check is Found

Illustration 10 shows the Login Check is found.

Illustration 10: Login Check is found

No	Item	Description
1		System will inform that the user’s is found in the database system.
2	Display List	Click the hyperlink ‘Display Link’ to display list of login found.
3	Back	Click hyperlink ‘Back’ to get back to the ‘Check Record’ column.
4		Click ‘Close’ to close the ‘Check Record’ column.

Table 6: Login Check is found

2.2.1.1 List of Users Who Had The Same Login

Illustration 11 shows the list of the users who had the same login name in NMDS.

Illustration 11: List of the users who had the same login name

No	Item	Description
1		System will display record 1 until 10 from 824 records.
2		Click the drop down menu and select the number to go to the selected page.
3		Click the ‘Go’ button to go to the selected page.
4		The total of the displayed pages. Click any number to go to the selected page.
5		Click ‘Next’ to go to the next page or click ‘Last’ to go to the last page.
6	#	Number.
7	Title	Respective name. (Example : Mr, Mrs, Prof Madya, Dr)
8	Name	The user’s name.
9	Organisation	The user’s organization.
10	City	The organisation address.
11	Department	The user’s department.
12	Post	The user’s post.
13		Click the email hyperlink to send login name and password to user’s email.
14		Click ‘Home’ to go back to the first page and click ‘Back’ to go back to ‘check record’ column.

Table 7: List of the users who had the same login name

2.2.2 Login Check is Not Found

Illustration 12 shows the Login Check is not found.

Illustration 12: Login Check is not found

No	Item	Description
1	Your record is not found	System will display the user’s record is not found. User has two choices that ‘Please try again’ or ‘Register here’.
2	try again	Click hyperlink ‘Please try again’ to try again.
3	Register here	Click hyperlink ‘Register here’ to register.
4		Click ‘Close’ to close the ‘Check Record’ column.

Table 8: Login Check is not found

2.2.3 CV Check Is Found

Illustration 13 shows CV check is found.

Illustration 13 : CV check is found

No	Item	Description
1	Your CV found here	System will display message that user’s CV is found. Click hyperlink ‘Display List’ or ‘Back’.
2	Display List	Click hyperlink ‘Display List’ to display user’s list that have CV.
3	Back	Click hyperlink ‘Back’ to go back to ‘CV check’ column.
4		Click ‘Close’ to close ‘Check Record’.

Table 9: CV check is found

3.0 Menu

3.1 Menu 1

Illustration 14: The Main page in NMDS system

Menu 1 is for the user.

Illustration 15: Menu 1

No	Item	Description
1		System will welcome user with their login name. (Example :Welcome Abdul Razak Bin Saleh)
2		This menu is for user to send message with the NMDS users. Click the unread hypelink to read message.
3		This menu is for user to send email to NMDS users.
4		This menu is for user to view the reports and the statistic of the NMDS system.
5		This menu is for user to update the user’s profile.
6		This menu is for user to logout from the NMDS system.

Table 10: Menu 1

3.1.1 Message

Illustration 16: Message

No	Item	Description
1		Inbox with 1 new message.
2		New message.
3		Old message.
4		Tick the box to delete the message.
5		Subject of the messages.
6		The sender.
7		The receiver.
8		The date the message sent.
9		The time the message sent.
10		The sent items.
11		Click this button to delete the selected message.
12		Click this button to send a new message.

Table 11: Message

3.1.1.1 Send New Message

When the user clicks the Send New Message, a pop window will appear like illustration 17 where user needs to select organization and location.

For example:

Select Organisation: MASTICX-Malaysian Science & Tech. Info Centre.
Select Location: Federal Territory Putrajaya
Then, click the Next button to proceed

Illustration 17: Select organization

After the organization and location was selected, another pop up window will appear for user to select the receiver and to type the subject and the message like illustration 18. Then, click the Send button to proceed.

Illustration 18: New Message

The third pop up window will appear to inform the user that the message has been sent successfully. Click the button Close this window to close the pop up window. Please refer illustration 19.

Illustration 19: The new message has been successfully sent

3.1.1.2 Reply Message

To reply a message, click the subject of the message and a pop up window will appear like illustration 20. Reply the message and click the ‘Reply’ button. A pop up window will appear to inform the user that the message has been sent successfully. Click the button Close this window to close the pop up window. Please refer illustration 19.

Illustration 20: Reply Message

3.1.2 Email

Illustration 21: Email

No	Item	Description
1	To	To whom the email will be send.
2		Click ‘To all Researchers only’ button to send email to all researchers only.
3		Click this button to select recipient form the list.
4	From	From whom the sender of the email (System Administrator).
5	Subject	Subject of the email.
6	E-mail message	Email message.
7	Note: Email will be send in plain text format. (What you see is what they get)	The email will be send in a plain text format.
8		Click this button to send email to user.

Table 12: Email

When the user wants to send a new email, just click the ‘To All Researcher Only’ button or click the ‘Select recipient’ button. A pop up window will appear and the user can select the organization, branch and full name from the dropdown menu or the user can click the ‘List of Users’ button and select the user form the list.

Illustration 22: Select Organization

3.1.2.1 Select Recipient

The user can select recipient by clicking the ‘Select Recipient’ button. Then the user can tick the selected user and click the ‘Add the checked to recipient’ button. Refer illustration 23.

Illustration 23: Select Recipient

3.1.2.2 Pop Up Window at Email

No	Item	Description
1		This pop up window will be appear if there is no branch is selected. Click the OK button.
2		This pop up window will be appear if the subject of the email is less than 10 characters. Click the OK button.
3		This pop up window will be appear if the email message is less than 10 characters. Click the OK button.
4		This pop up window will be appear to make sure that the user is determined to send email to the selected user.
5		System will display this message to inform that the email is sending the email.

Table 13: Pop Up Window at Email

3.1.3 Report

Illustration 24: Report

No	Item	Description
1	CV Updated Period	User can select from the CV updated period.
2	Gender	User can select from the gender.
3	Qualification	User can select from the qualification.
4	Race	User can select from the race.
5	Group of FOR	User can select from the group of FOR.
6		Click this button to generate the report.

Table 14: Report

3.1.3.1 Report List

Illustration 25 : Report List

3.1.3.1.1 Based on not updated CV

- Total of CV

- CV Not Updated less than 1 year

- CV Not Updated between 1 and 2 year

- CV Not Updated More than 2 Year

- CV that Not have last Update record

3.1.3.1.2 By Genders

- Total of CV

- CV that belong to Male Researcher

- CV that belong to Female Researcher

- CV that belong to Unknown Researcher

3.1.3.1.3 By Qualification

- Total of CV

- Researcher that have PHD

- Researcher that have Master

- Researcher that have Degree

- Researcher that have Diploma

- Researcher that have Certificate

- Researcher that have No Qualification Record

3.1.3.1.4 By Race

- Total of CV

- Malay Researcher

- Chinese Researcher

- Indian Researcher

- Others Researcher

3.1.3.1.5 Based on FOR Group

- Total of CV

- Researcher based on FOR

- Researcher that not have/fill the FOR Group

3.1.4 User Profile

Illustration 26: Update user profile

No	Item	Description
1	Login	The user’s login name.
2	Password	The user’s password.
3	Password(Confirmation)	The user’s password for confirmation.
4	Fullname	The user’s full name.
	E-mail	The user’s email address.
	Address	The user’s address.
	Postcode	The user’s postcode.
	State	The user’s state.
	Country	The user’s country.
	Level/Group	The user’s login name.

Table 15: Update User Profile

3.2 Menu 2

Menu 2 is about the NMDS user’s CV.

Illustration 27: Menu 2

No	Item	Description
1		This menu is the search engine to search for user’s CV.
2		Click this menu to display the list of user’s CV in NMDS system.
3		This menu is the list of CV that needs the CMA approval.
4		This menu is the list of CV that needs the approval of NMDS system administrator.
5		This menu is the search engine to search for user in NMDS system.
6		This menu is the search engine to search for user’s organisation.
7		This menu is the search engine to search for user’s project.

Table 20: Menu 2

3.2.1 Search CV

Illustration 28: Search CV

Search engine Search CV (Illustration 28) provide the user to find the other user’s CV. To use the search engine, choose details like the table below:

No	Item	Description
1	Organisation	The user have to select only one organisation or click ‘’All’ to search the user’s CV.
3	Location	Click ‘All’ or select the location of the organization.
2	Researcher’s Name	Researcher’s name has these criteria, Containing, Exactly or Start With. Key in the user’s name. (Example: Ahmad.).
3	Sort By	The user can sort by with two choices, Either Researcher’s Name or Acronym.
4	Displays rows per page	The user can select to display rows per page from 10 to 50 per page.
5	List experts only	The user can select to list expert only.
6	Approve Status	The user can select one choice from three types of approval: Both: Approved & Not Approved, Approved and Not Approved, Approved and Not Approved.
7		Click the ‘List’ button to list the user’s CV.
8		The user can click the ‘Add New Profile’ button to fill the new user CV.

Table 21: Search CV

3.2.1.1 Search result: List of researcher’s CV found

Illustration 29: Search result of Search CV

No	Item	Description
1	Display 1-10 from 387	System shows the list of user from row 1 until row 10 with 'Ahmad' and list expert only are 387 user.
2	Display page	The user can view data by selecting the number on the display page drop down menu and click the button [Go].
3		The user can click the number as shortcut to the selected page.
4		Click Next to go to the next page by click ‘Next’ or click ‘Last’ to the last page.
No	Item	Description
1	#	CV number.
2	NAME	Researcher’s name.
3	Level	The user’s access level.
4	Acronym	Acronym organisation.
5	Branch	Organisation branch.
6	New IC	New IC number.
7	Expert	Whether the user is expert or not. Tick ‘Y’ as yes or ‘T’ to No.
8	Contact	User’s email and phone number that can be contacted.
9	Project	User’s project title.
10	CM	Short form for CM Database.
11	PF	Short form to Profile.
12	ED	Short form to Education.
13	AC	Short form to Achievement.
14	PU	Short form to Publication.
15	PJ	Short form to Project.
16	View	Click hyperlink ‘View’ to view user’s information.
17		Click ‘Add New Profile’ to add new user.

Table 22: Search result of Search CV

3.2.1.2 Add New Profile

When the user click the ‘Add New Profile’ button, the web page like Illustration 30 will be displayed.

Illustration 30: HR Profile

3.2.1.2.1 HR Profile

3.2.1.2.1.1 Profile

No	Item	Description
1	Full Name	Key in the user’s full name.(Example :Ali Bin Ahmad)
2	Title and Entitlement	Key in the user’s respective name. (Example : Mr, Mrs, Prof, Datuk dll )
3	New IC/Passport No.	Key in new IC number or new or old passport number. (Example 81111-01-0011)
4	Race	Select race from the drop down menu. (Example : Melayu)
5	Gender	Tick the user’s gender whether female or male.
6	Date of Birth	Choose the user’s birth date using the icon calendar. (Example : 10-11-1975)
7	Nationality	Key in the user’s nationality.(Example : Malaysian)
8	Job Title	Key in the user’s job title. (Example: Lecturer)
9	Description of Duties	Key in the user’s description of duties.(Example : Teaching)
10	Organisation Acronym	Only the coordinator’s organization is available from the drop down menu.
11	Department	Key in the user’s department. (Example: Faculty of Information Technology)
12	Upload Photo	Upload the user’s photo in JPG format. Click ‘Browse’ to browse picture from the pc.
13	Upload CV’s Attachment	Upload the user’s CV’s attachment. Click ‘Browse’ to browse picture from the pc.

Table 23: Profile

3.2.1.2.1.1.1 Office Contact Information

No	Item	Description
1	Telephone Number	Key in the user’s phone number. (Example: 03-38383838)
2	Fax Number	Key in the user’s fax number.
3	Email Address	Key in the user’s email address. (Example: razak@uum.edu.my)

Table 24: Office Contact Information

3.2.1.2.1.1.2 Language

No	Item	Description
1	Language	Select the user’s language from the drop down menu.
2		Tick the user reading level skill. (To the right for better level)
3		Tick the user writing level skill. (To the right for better level)
4		Tick the user speaking level skill. (To the right for better level)
5		Click ‘Save Row’ button to save the information about the user’s language skill. The user can add more language competency by click the ‘Save Button’.
6		Click ‘[X] Delete this profile’ button to delete the saved profile.
7		Click ‘Save and Next’ button to save the save data and go to the next page.
10		This pop up windows will appear if the user did not key in the full name and just click the ‘Save and Next’ button. Click ‘OK’ button.
11		This pop up windows will appear if the user did not select the organisation acronym and just click the ‘Save and Next’ button. Click the ‘OK’ button.
12		This pop up windows will appear if the user did not key in the IC number and just click the ‘Save and Next’ button. Key in the IC Number and click the ‘OK’ button.
14		This pop up windows will appear if the user did not key in the primary email and just click the ‘Save and Next’ button. Key in the primary email and click the ‘OK’ button.

Table 25: Language

3.2.1.2.1.2 Specialisation

Illustration 31: Specialisation

No	Item	Description
1	Please tick if he/she is an expert	Tick the box if the user is an expert.
2	Scientific Experience	Key in the user’s years of scientific experience.
3	Teaching experience	Key in the user’s years of teaching experience.

Table 26: Specialisation

3.2.1.2.1.2.1 Fields Of Research (FOR) and Areas Of Scientific Experience/ Expertise

No	Item	Description
1	#Code	Key in the FOR code number for Fields Of Research and Areas Of Scientific Experience/ Expertise.
2	Description	Key in the description for Fields Of Research (FOR) selected.
3		Click the button to view and select the existed FOR code.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 27: Fields Of Research (FOR) and Areas Of Scientific Experience/ Expertise

3.2.1.2.1.2.2 Other Scientific Experiences

No	Item	Description
1	Name of Other Scientific Experiences	Please key in the name of other scientific experiences.
2		Click ‘Save and Next’ button to save data and go to the next page.

Table 28: Other Scientific Experiences

3.2.1.2.1.3 Attachment

Illustration 32: Attachment

No	Item	Description
1	Upload New CV’s attachment	Upload the new CV’s attachment.
2		Click ‘Browse’ to upload the file attachment. Types of file attachment are TXT, RTF, PDF, DOC. The maximum file is 1MB.
3		Click ‘Save and Next’ button to save data and go to the next page.

Table 29: Attachment

3.2.1.2.2 Education and Experience

Illustration 33: Education and Experience

3.2.1.2.2.1 Education

No	Item	Description
1	Year	Select year of user’s graduation from the drop down menu.
2	Qualification Level	Select user qualification level. (Example: Doctor of Philosophy, Master, etc)
3	Qualification Title	Key in user’s qualification title. (Example: Master of Information System (HONS) )
4	Major	Key in user’s qualification majoring.(Example : Urban Design)
5	Institute	Key in user’s institute/university. (Example: Kent State University)
6	City	Key in institute’s city address.(Example: Kent )
7	State	Key in institute’s state. (Example: Ohio)
8	Country	Key in institute’s country. (Example: United States of America)
9		Click ‘Save New Record’ button to save new record.
10		Click ‘Save and Next’ button to save data and go to the next page.
11		Click ‘[X] Delete Row’ button to delete the information.

Table 30: Education

3.2.1.2.2.1.1 Pop Up Windows at Education

No	Item	Description
1		This pop up windows will appear when the user did not select ‘Year’ and just click ‘Next Page’ button. Message displayed is ‘Select Year’. Click ‘OK’ and ‘Year’.
2		This is warning pop up windows will appear when the user did not select ‘Qualification Level’ and just click ‘Next Page’. Button. Click ‘OK’ and Select qualification level at the ‘Qualification Level’.
3		This is warning pop up windows will appear to make sure whether the user really wants to delete the selected file data. Click ‘[X] Delete Row’ button to proceed. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
4		This pop up window will appear as the last warning to the user. Click ‘OK’ to proceed or ‘OK’ to cancel.

Table 31: Pop Up Windows at Education

3.2.1.2.2.2 Other Professional Courses

Illustration 34 : Other Professional Courses

No	Item	Description
1	Year	Key in the year of professional courses taken.
2	Field	Key in professional courses taken.
3		Click ‘Save New Record’ button to save new record.
4		Click ‘Next Page’ button to go to go to the next page.
5		Click ‘[X] Delete Row’ to match the key in data.

Table 32: Other Professional Courses

3.2.1.2.2.2.1 Pop Up Windows at Other Professional Courses

No	Item	Description
1		This pop up window will appear when the user proceed by clicking the ‘Next Page’ but did not select ‘Year’. A message will appear ’Please select Year’. Click ‘OK’ and select the year of professional courses taken at the ‘Year’ field.
2		This pop up window will appear when the user proceed by clicking the ‘Next Page’ but did not select ‘Field’. Click ‘OK’ and key in the ‘Field’ column.
3		This warning pop up window will appear to make sure whether the user really wants to delete the selected data when the user click ‘[X] Delete Row’. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
4		This warning pop up window will appear as the last warning to make sure whether the user really wants to delete the selected data when the user click ‘[X] Delete Row’. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 33: Pop Up windows at Other Professional Courses

3.2.1.2.2.3 Other Experiences

Illustration 35: Other Experiences

No	Item	Description
1	Country of Work	Key in the user’s country of work.
2	Membership of Prof. Societies	Key in the user’s membership of professional societies.
3	Consultant Experience	Key in the user’s consultant experience.
4		Click ‘Save Row’ button to save the row of new data.
5		Click ‘Save and Next’ button to save data and go to the next page.

Table 34: Other Experiences

3.2.1.2.2.3.1 Pop Up Windows at Other Experiences

No	Item	Description
1		This warning pop up windows will appear to make sure whether the user wants to delete the selected data. Click ‘OK’ to proceed and ‘Cancel’ to cancel.
2		This last warning pop up window will appear to make sure whether the user wants to delete the selected data. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 35: Pop Up Windows at Other Experiences

3.2.1.2.2.4 Employment

Illustration 36: Employment

No	Item	Description
1	Start Date	Select the date user start working.
2		Click the calendar icon and a calendar window calendar will appear. Select date.
3	End Date	Select the date user stop working.
4	Employer’s Organisation	Select employer’s organization.
5	Supervisor’s Department	Key in supervisor’s department.
6	Job Title	Key in the user’s job title.
7		Click ‘Save New Record’ button to save new record.
8		Click ‘Next Page’ button to go to the next page.
9		Click ‘[X] Delete Row’ button to delete the new data.

Table 36: Employment

3.2.1.2.3 Achievement

Illustration 37: Achievement

No	Item	Description
1	Patent	Key in the user’s patent.
2	Copyright	Key in the user’s copyright.
3	Trademark	Key in the user’s trademark.
2	Honors and Award	Key in the user’s honors and award achieved.
3	Major Commercial Achievements	Key in the user’s major commercial achievements.
4	Scientific Experience	Key in the user’s scientific experience. (Example : Architecture)
5		Click ‘[X] Delete Row’ button to delete the information row.
6		Click ‘Save and Next’ button to save data and go to the next page.

Table 37: Achievement

3.2.1.2.3.1 Pop Up Windows at Achievement

No	Item	Description
1		This warning pop up window will appear to make sure whether the user really want to delete the information by Click ‘[X] Delete Row’ button. Click ‘OK’ to proceed or ‘Cancel’ to cancel.
2		The last pop up window will appear to make sure whether the user really wants to delete the selected data. Click ‘OK’ to proceed or ‘Cancel’ to cancel.

Table 38: Pop Up Windows at Achievement

3.2.1.2.3 Publication

Illustration 38: PUBLICATION (Books)

3.2.1.2.4.1 Books

No	Item	Description
1	Publication ISBN	Key in the ISBN publication number or reference number.
2	Title of Books	Key in the title of books.
3	Abstract	Key in the book abstract.
4	Authors	Key in the authors.
5	Publisher	Key in the book publisher.
6	Registration Place	Key in the registration place.
7	Date	Select the ISBN publication date.
8		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
9		Click ‘Save New I/P’ button to save the user’s intellectual property data.
10		Click ‘Next Page’ button to go to the next page.

Table 39: PUBLICATION (Books)

3.2.1.2.4.2 Journal Article

Illustration 39: Journal Article

No	Item	Description
1	Title of Article	Key in the title of article.
2	Title of Periodical	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Volume	Key in the volume.
6	Page	Key in the page.
7	Registration Date	Key in the registration date.
8		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
9		Click ‘Save New I/P’ button to save the user’s intellectual property data.
10		Click ‘Next Page’ button to go to the next page.

Table 40: Journal Article

3.2.1.2.4.3 Newspaper/Magazine Article

Illustration 40: Newspaper/Magazine Article

No	Item	Description
1	Title of Article	Key in the title of article.
2	Title of Periodical	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Volume	Key in the volume.
6	Page	Key in the page.
7	Registration Date	Key in the registration date.
8		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
9		Click ‘Save New I/P’ button to save the user’s intellectual property data.
10		Click ‘Next Page’ button to go to the next page.

Table 41: Newspaper/Magazine Article

3.2.1.2.4.4 Book Article/Chapter

Illustration 41: Book Article/Chapter

No	Item	Description
1	Title of Article	Key in the title of article.
2	Title of Periodical	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Authors of Periodical	Key in the authors of periodical.
6	Publisher	Key in the publisher.
7	Page	Key in the page.
8	Registration Place	Key in the registration place.
9	Registration Date	Key in the registration date.
10		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
11		Click ‘Save New I/P’ button to save the user’s intellectual property data.
12		Click ‘Next Page’ button to go to the next page.

Table 42: Book Article/Chapter

3.2.1.2.4.5 Encyclopedia

Illustration 42: Encyclopedia

No	Item	Description
1	Title of Article	Key in the title of article.
2	Title of Periodical	Key in the title of periodical.
3	Abstract	Key in the abstract.
4	Authors	Key in the authors.
5	Authors of Periodical	Key in the authors of periodical.
6	Publisher	Key in the publisher.
7	Page	Key in the page.
8	Registration Place	Key in the registration place.
9	Registration Date	Key in the registration date.
10		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
11		Click ‘Save New I/P’ button to save the user’s intellectual property data.
12		Click ‘Next Page’ button to go to the next page.

Table 43: Encyclopedia

3.2.1.2.4.6 Website

Illustration 43 : Website

No	Item	Description
1	Title of Webpage	Key in the title of webpage.
2	Name of the entire website	Key in the name of the entire website.
3	Date of created/last updated	Select the date of created/last updated.
4	Abstract	Key in the abstract.
5	Authors	Key in the authors.
6	Organisation that posted	Key in the organisation that posted.
7	URL of webpage	Key in the URL of webpage.
8	Date looked	Key in the date looked.
9		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
10		Click ‘Save New I/P’ button to save the user’s intellectual property data.
11		Click ‘Next Page’ button to go to the next page.

Table 44: Website

3.2.1.2.4.7 Article/ News on Internet

Illustration 44 : Article/ News on Internet

No	Item	Description
1	Title of the article	Key in the title of the article.
2	Title of periodical	Key in the title of periodical.
3	Date of created/last updated	Key in the date of created/last updated.
4	Abstract	Key in the abstract.
5	Authors	Key in the authors.
6	Name of database	Key in the name of the database.
7	Company/Organization create database	Key in the company/Organization create database.
8	Pages	Key in the pages.
9	Location of library/ organisation	Key in the location of library/ organisation.
10	URL of webpage	Key in the URL of webpage.
11	Date looked	Select date looked.
12		Click the calendar icon and a calendar window will appear. The user can select date using the calendar.
13		Click ‘Save New I/P’ button to save the user’s intellectual property data.
14		Click ‘Next Page’ button to go to the next page.

Table 45: Article/ News on Internet

3.2.1.2.5 Project

Illustration 45: Project

No	Item	Description
1	Project Ref. No	Key in the project reference number.
2	Project Title	Key in the project title.
3	Synopsis	Key in the synopsis of the project.
4	Project Leader Name	Key in the project leader name.
5	Year of Commence	Select the year of commence.
6	Organisation Acronym	Select the organisation acronym.
7		Click ‘Search Project’ button to search for existed project.

Table 46 : Project

3.2.1.2.5.1 Project Involvement

Illustration 46: Project Involvement

No	Item	Description
1	#	Project Number.
1	Project Ref. No	Project reference number.
2	Project Title	Project title.
3	Synopsis	Project synopsis.
4	Project Leader Name	Name of Project Leader.
5	Year of Commence	Year of Commence.
6	Organisation Acronym	Organisation Acronym.
7		Click ‘Involve Now’ button to involve in the selected project.

Table 47 : Project Involvement

3.2.1.2.5.1.1 Project to Involve

No	Item	Description
1	Project. Ref No	When the user click ‘Involve Now’ button, ‘Project to Involve’ column will be filled automatically.
2	Project Title	The title of the project will be automatically filled.
3	Post in this project	Key in the user’s post in the project(Example : Project Leader, Member)
4		Click ‘Involve Now’ button to involve in the selected project.

Table 48: Project To Involve

When the user click ‘Involve Now’ button, webpage like Illustration 47 will be displayed.

Illustration 47: Project To Involve

3.2.1.2.5.2 Project Detail

No	Item	Description
1	Project Ref. No	Project reference number.
2	Project Name	Name of the Project.
3	Major Output	Major output.
4	Project Type	Project type.
5	Project Location	Location of the project.
6	Date Commence	Date Commence of the project.
7	Date Completed	Date the project completed.
8	Estimate Cost At Commencement	Estimate Cost At Commencement.

Table 49: Project Detail

3.2.1.2.5.3 Project Manager

No	Item	Description
1	Name	Name of project manager.
2		Click FIND RESEARCHER button to select other researcher’s name to be the new project manager.
3	New IC	When the name of the new project manager is selected, so the IC number is field is filled automatically.
4	Old IC	Number of old IC.
5	Phone	Phone number of the project manager.
6	Fax	Fax number of the project manager.
7	Email	Email address of the project manager.

Table 50: Project Manager

3.2.1.2.5.4 Project Control Organisation

No	Item	Description
1	Organisation	Name of the researcher’s organisation.
2	Acronym	Organisation acronym. (Example : MARDI to Malaysian Agricultural Research and Development Institute)
3	Location	Organisation location.
4	Change to New Organisation: Organisation:	If the researcher changes to the new organisation, please select from the drop down menu.

Table 51: Project Control Organisation

3.2.1.2.5.5 Project Description

Item

Description

Project Description

User’s project description.

Click ‘Save All Changes Above’ button to save all the updates and the changes.

Table 52: Project Description

3.2.1.2.5.6 Fields of Research (FOR)

No	Item	Description
1	Code	Key in the FOR code in ‘Fields of Research’.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 53: Fields of Research (FOR)

3.2.1.2.5.7 Socio Economic Objective (SEO)

No	Item	Description
1	Code	Key in the‘Socio Economic Objective’ code.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 54: Socio Economic Objective (SEO)

3.2.1.2.5.8 Sponsorship

No	Item	Description
1	Add New Sponsor Sponsor Name:	To add new sponsorship, key in the new sponsor.
2	Organisation Type	Key in the type of organisation.
3	Street	Key in organisation street.
4	Postcode	Key in organisation postcode.
5	City	Key in the organisation city
6	State	Key in the organisation state.
7	Country	Key in the organisation country.
8		Click ‘Add New Sponsor’ button when the user wants to add new sponsorship.

Table 55: Sponsorship

3.2.2 Organisation

When the user click the hyperlink Organisation search engine to search for organization in the NMDS system like Illustration 52.

Illustration 48: Search Organisation

No	Item	Description
1	Organisation	Select the organization from the drop down menu.
2	Location	The location of the organization will be listed out after the user select from the
2	Search	The user had three criteria: Contain, Exact or Start With. Select one and key in the organisation name.
3	Display rows per page	The user can select to display rows per page from 10 per page until 50 rows per page.
4		The user can click the ‘List’ button to list the all organizations.
5		Click this button to add new branch.

Table 56: Search Organisation

3.2.2.1 Result of Search Organization

Illustration 49: Result of Search Organization

No	Item	Description
1	Displaying 1-10 dari 515387	System shows the list of all organisations from row 1 until row 10 from 515 organisation.
2		The user can click the number to go to the selected page.
3		Click ‘Next’ to go to the next page or click ‘Last’ to go to the last page.
4	#	Record number.
5	ACRONYM	Organisation acronym.
6	BRANCH	Organisation’s branch.
7	ORGANISATION NAME	Organisation’s name.
8	TELEPHONE	Organisation’s phone number.
9	FAX	Organisation’s fax number.
10		Click this button to go back to the organization search page.

Table 57: Result of Search Organization

3.2.2.2 Edit or Add Organisation

The user can edit the user’s organization or add new branch within the organisation only. When the user click hyperlink ‘Edit’, system will display the user’s information like illustration 50.

Illustration 50: Edit Organisation

3.2.2.2.1 Profile

No	Item	Description
1	Acronym	Organisation’s acronym.
2	Branch	Organisation’s branch.
3	Organisation	Organisation’s name.
4	Type	Organisation’s type.

Table 58: Profile

3.2.2.2.2 Address

No	Item	Description
1	Street	Organisation’s street address.
2	City	Organisation’s city address.
3	State	Organisation’s state address.
4	Postcode	Organisation’s postcode.

Table 59: Address

3.2.2.2.3 Contact

No	Item	Description
1	Telephone	Organisation phone’s number.
2	Fax	Organisation fax’s number.
3		Click the ‘Save update’ button after the user update the organisation’s information.
		This pop up window will appear after the user click ‘Save update’ button and inform that the record has been saved.

Table 60: Contact

3.2.2.2.4 Warning Error

If the user click the ‘Save’ button before key in the required field, there will be a warning indication in red color that the field is empty. Please key in the required field. Refer

illustration 51.

Illustration 51: Warning Error

3.2.3 Bank Project

When the user click hyperlink Bank Project, the search engine ‘Search Project In Bank Project’ will be displayed like illustration 52.

Illustration 52: Search Project In Bank Project

No	Item	Description
1	Organisation	Select the organization from the drop down menu.
2	Location	The location of the organization will be listed out after the user select from the
3	Organisation	Select organisation.
4	Sort By	The user can sort by with three choices: Project Name or Project Leader Name or Organisation.
5	Display rows per page	The user can select to display rows per page from 10 per page until 50 rows per page.
6		Click ‘List’ button to display project list.
7		Click ‘Add New Project’ button to add new project.

Table 61: Search Project In Bank Project

3.2.3.1 Result of Search engine Bank Project

Illustration 53: Result of Search engine Bank Project

No	Item	Description
1	Displaying 1-10 of 11229	Display record 1-10 from 11229 records.
2		Select number to go to the selected page. Click ‘Go’ button.
3		The user can click the number as the short cut to the selected page.
4		Click ‘Next’ to go to the next or click ‘Last’ to go to the last page.
5	#	Number.
6	REF.ID	Reference ID.
7	PROJ.NAME	The name of the project. Click the project name to view the project’s data.
8	PROJ.LEADER NAME	The project leader’s name. Click the project leader’s name to view his profile.
9	ACRONYM	Organisation’s acronym.
10	BRANCH	Organisation’s acronym.
11	Add New Project	Click hyperlink ‘Add New Project’ to add new project.

Table 62: Result of Search engine Bank Project

No	Item	Description
1	Project Ref. No	Key in the project reference number.
2	Project Name	Key in the name of the Project.
3	Major Output	Key in the major output.
4	Project Type	Key in the project type.
5	Project Location	Key in the location of the project.
6	Date Commence	Key in the date Commence of the project.
7	Date Completed	Key in the date the project completed.
8	Estimate Cost At Commencement	Key in the estimate Cost At Commencement.

Table 63: Project Detail

3.2.3.2.2 Project Manager

No	Item	Description
1	Name	Name of project manager.
2		Click FIND RESEARCHER button to select other researcher’s name to be the new project manager.
3	New IC	When the name of the new project manager is selected, so the IC number is field is filled automatically.
4	Old IC	Number of old IC.
5	Phone	Phone number of the project manager.
6	Fax	Fax number of the project manager.
7	Email	Email address of the project manager.

Table 64: Project Manager

3.2.3.2.3 Project Control Organisation

No	Item	Description
1	Organisation	Name of the researcher’s organisation.
2	Acronym	Organisation acronym. (Example : MARDI to Malaysian Agricultural Research and Development Institute)
3	Location	Organisation location.
4	Change to New Organisation: Organisation:	If the researcher changes to the new organisation, please select from the drop down menu.

Table 65: Project Control Organisation

3.2.3.2.4 Project Description

Item

Description

Project Description

User’s project description.

Click ‘Save All Changes Above’ button to save all the updates and the changes.

Table 66: Project Description

3.2.3.2.5 Fields of Research (FOR)

No	Item	Description
1	Code	Key in the FOR code in ‘Fields of Research’.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 67: Fields of Research (FOR)

3.2.3.2.6 Socio Economic Objective (SEO)

No	Item	Description
1	Code	Key in the‘Socio Economic Objective’ code.
2		The user can click ‘Find’ button to find list of FOR. Just select and click the hyperlink ‘Pick’ the code.
3	Description	Key in the description of the selected FOR or any FOR selected has its own description automatically.
4		Click ‘Add FOR Code’ button to add new FOR code.

Table 68: Socio Economic Objective (SEO)

3.2.3.2.7 Sponsorship

No	Item	Description
1	Add New Sponsor Sponsor Name:	To add new sponsorship, key in the new sponsor.
2	Organisation Type	Key in the type of organisation.
3	Street	Key in organisation street.
4	Postcode	Key in organisation postcode.
5	City	Key in the organisation city
6	State	Key in the organisation state.
7	Country	Key in the organisation country.
8		Click ‘Add New Sponsor’ button when the user wants to add new sponsorship.

Table 69: Sponsorship